Administrator
Job Description Template

Job Overview

Our Administrative Department is looking for an Administrator to join us immediately. You will be responsible for responding to customer queries and requests via phone calls and emails. Besides, you should be able to schedule appointments and book conference rooms/halls for meetings/events.

You should be able to update the office protocols and convey the same to the staff members. Also, you should have good organizational and time management skills. Moreover, you will be coordinating with the Accounting department in processing invoices and overdue payments.

As an Administrator, you will be overseeing and training the administrative team members. Also, you will be keeping track of the office supplies and placing restocking orders. You should also be able to maintain vendors’ files and contact details. 

If you have top-notch administrative skills and can ensure the smooth functioning of all office operations, then do get in touch with us. We would love to have a word with you. 

Responsibilities

• Responding to incoming calls, emails, and queries from customers

• Writing minutes of the meetings

• Scheduling appointments, booking conference rooms, and making travel arrangements for the staff

• Reviewing and maintaining office inventory 

• Preparing and maintaining expense reports

• Creating, maintaining, and updating employee record reports

• Distributing hard copies of emails to the relevant departments

• Organizing and filing company documents

• Updating office policies and protocols when required

• Ensuring all employees adhere to the office policies

• Greeting and assisting customers

• Processing invoices to the Accounting department

• Generating and maintaining vendor files

• Preparing memos and presentations

• Supervising the maintenance of office equipment and facilities

• Undertaking data entry

• Managing and updating the agendas and travel schedules of the senior management

• Coordinating office events and activities

Requirements

• Bachelor’s degree in Business Administration, Business Management or a related field

• Previous work experience as an Administrative Assistant, Administrative Coordinator, or a similar position in the Administrative department

• Proficiency in Microsoft Office

• Excellent time management and organizational skills

• Good analytical and problem-solving skills

• Strong communication and interpersonal skills

• A team player and a highly motivated individual

• Ability to multitask

• Ability to offer improved customer service