Executive Administrative Assistant
Job Description Template

Job Overview 

We are looking for an Executive Administrative Assistant to join our Administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos. 

You will also be responsible for keeping a record of all the daily activities. Moreover, you should be able to take dictations and prepare minutes of the meetings. You should be able to schedule meetings and provide reminders for the same. Monitoring the office supplies and maintaining the filing systems will also be a part of your job responsibilities.  

As an Executive Administrative Assistant, you should be well-versed with various office management systems. In addition to this, you should have excellent verbal and written communication skills. You should be highly motivated and demonstrate good problem-solving abilities. A successful candidate with proven work experience will be considered. 

Send in your application if you seem fit for the job role. We would like to discuss further.  

Responsibilities 

• Receiving incoming calls and diverting them to the concerned team members 

• Greeting clients and directing them to the respective departments 

• Taking messages and making note of any requests from clients 

• Addressing customer queries and complaints 

• Maintaining and updating a diary of all day-to-day activities 

• Scheduling meetings and appointments 

• Providing important reminders and notifications 

• Taking the responsibility of making travel arrangements 

• Preparing minutes of the meetings 

• Taking dictations from the Managing Director 

• Monitoring office supplies and placing orders for the same 

• Assisting in preparing presentations, reports, invoices, and memos 

• Maintaining an accurate filing system 

Requirements 

• Bachelor’s degree in Business Administration or a related field 

• Proven work experience in the Administrative department as an Executive Administrative Assistant, Administrative Assistant, Administrative Coordinator , or a similar position 

• Complete knowledge of office management systems and software 

• Excellent verbal and written communication skills 

• Good time management and organizational skills 

• Ability to multitask and prioritize tasks 

• Good observational and analytical skills 

• Impressive problem-solving abilities 

• Ability to work independently and collaboratively 

• Well-groomed and motivated individual 

• Ability to offer excellent customer service