Senior Administrative Assistant
Job Description Template

Job Overview

We are looking for a Senior Administrative Assistant to join our Administrative department. You will be responsible for handling administrative duties such as responding to customer queries, preparing budget/expense reports, and creating presentations. Besides, you should be able to note down minutes of meetings and generate reports on the same.

You should be able to greet visitors and offer them assistance as and when needed. Also, you should be able to keep a tab of the office inventory and place orders whenever required. You will be working closely with the Administrative Assistant in developing office policies and updating the existing office protocols.

You should have excellent interpersonal skills and a team spirit. In addition to this, you should display multitasking abilities and have the understanding to prioritize tasks. As a Senior Administrative Assistant, you will supervise the other administrative staff members.

Get in touch with us if you can ensure a smooth functioning of the daily office operations. We would love to meet you. 

Responsibilities

• Scheduling meetings and conferences

• Booking travel arrangements for the senior management

• Organizing, entering, and updating the business events calendar 

• Updating office policies and procedures

• Writing minutes of the meeting

• Addressing customer phone call or email queries or processing the same to the respective department

• Maintaining and updating filing systems

• Preparing budget reports and presentations 

• Greeting visitors and offering required assistance

• Distributing hard copies of emails to the appropriate department

• Maintaining a record of company expenses

• Reviewing and ordering office supplies

• Coordinating with the senior management and drafting agendas for meetings

• Arranging for transportation facilities for the staff members

Requirements

• Bachelor’s degree in Business Administration, Business Management or a related field

• At least 5 years of experience in the Administrative Department as an Administrative Assistant 

• Proficiency in Microsoft Office Tools

• Familiarity with office management software such as Asana, Trello, and Slack

• Excellent time management and organizational skills

• Good communication and interpersonal skills

• Strong analytical and problem-solving skills

• Ability to work independently and collaboratively

• Having multitasking abilities and an eye for detail

• Ability to offer improved customer satisfaction