Wedding Planner
Job Description Template

Job Overview

We are looking for an energetic Wedding Planner to help our clients achieve their ultimate wedding experience. You will be in close contact with the clients for planning a wedding of their dreams. From deciding on a theme to managing all the wedding preparations, you will be responsible for handling all the activities with ease. 

You will be coordinating with the bridal couple to identify their requirements and suggest creative ideas and inspirations accordingly. You will also be liaising with the vendors to source the required materials. Besides, you should be able to handle all transportation and logistics activities diligently. You should be able to maintain a calendar with all the wedding schedules and accordingly provide a timeline.   

Your other responsibilities include monitoring on-site activities, reviewing wedding expenses and ensuring compliance with safety standards. Furthermore, you should coordinate with other service providers like Photographers, Caterers and Makeup artists for efficient planning and execution of the big day. 

If you are a people person and exhibit excellent planning skills then we would love to meet you.

Responsibilities

• Discussing and planning wedding theme, venue setup and other requirements with the clients

• Preparing and maintaining wedding guest list 

• Arranging transport to the wedding venues and other facilities for the guests

• Planning itinerary for the wedding day function and other ceremonies

• Providing creative input in terms of decor and music to the clients

• Liaising with different vendors and suppliers and negotiating contract terms

• Maintaining a proper schedule of all the wedding festivities

• Discussing budget and travel restrictions with clients specially for a destination wedding

• Undertaking all wedding preparations within the set budget

• Coordinating dance performances and conducting rehearsal dinner

• Being physically available on the wedding day

• Handling all logistics duties

• Obtaining quotes from vendors and ensuring timely payment

• Creating and communicating an appropriate timeline for all the wedding activities

• Advising clients on different wedding packages

• Contacting and coordinating with Bakers, Decorators, Musicians and other service providers

• Printing and sending out wedding invitations

• Ensuring all wedding supplies are transported to the venue in a timely manner

• Booking venue for the wedding date and other ceremonies

• Assisting the bride for dress fittings and venue walk rehearsals

Requirements

• Degree or Diploma in Hospitality or related subjects

• 3-5 years experience as a Wedding Planner, Event Planner or relevant role

• Excellent organizational and time management skills

• Impressive negotiating and communication skills

• Knowledge of trending colour palettes and design trends

• Basic understanding of different religious practices

• Strong analytical and mathematical skills

• Highly creative and detail oriented

• Excellent leadership skills

• Familiarity with different wedding planning tools like Spotify for wedding playlist